corresp
[Letterhead of Progress Software Corporation]
August 17, 2009
Via EDGAR
Ms. Barbara C. Jacobs
Assistant Director
Division of Corporation Finance
Securities and Exchange Commission
100 F Street, NE
Washington, DC 20549-3628
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Re: |
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Progress Software Corporation
Amendment No. 1 to Form 10-K for the fiscal year ended November 30, 2008
Filed March 27, 2009
Form 10-Q for the Fiscal Quarter Ended February 28, 2009 Filed April 9, 2009
Definitive Proxy Statement Filed April 10, 2009 (Proxy Statement)
File No. 033-41752 |
Dear Ms. Jacobs:
On behalf of Progress Software Corporation, a Massachusetts corporation (the Company), I am
writing to respond to the comment letter of the Securities and Exchange Commission (SEC) dated
May 7, 2009, relating to the above-referenced filings.
Amendment No. 1 to Form 10-K for the fiscal year ended November 30, 2008
General
SEC Comment:
1. We note that you are filing your Exchange Act reports on EDGAR using an incorrect file number
(033-41752), although the correct file number appears on the facing page of your Form 10-K/A
(000-19417). Please advise.
The Companys Response:
The Company has determined that the correct file number for its Exchange Act reports is
Ms. Barbara C. Jacobs
August 17, 2009
Page 2
033-41752 and that previous references to 000-19417 as the file number are incorrect. In its
most recent Exchange Act filings, the Company has utilized 033-41752 as the file number. See Form
10-Q for the fiscal quarter ended May 31, 2009 filed July 10, 2009.
Part III
Item 11. Executive Compensation, page 6
Compensation Discussion and Analysis, page 6
Administration and Objectives of our Executive Compensation Program, page 6
SEC Comment:
2. We note your disclosure on page 7 that you use peer and industry group data prepared by Radford
Surveys and Consulting, analyzing the compensation practices of 14 other software companies, to
assist you in making decisions on executive compensation. Please tell us the extent to which you
considered the comparative performance of these companies when making executive compensation
decisions and, if you did, how your performance compares to theirs. Please confirm that you will
provide similar disclosure in future filings.
The Companys Response
As described in the Proxy Statement, the peer group list utilized by Radford Surveys and
Consulting (Radford) and reviewed with the Compensation Committee is comprised of companies in
the software industry with revenue and market capitalization comparable to the Company. The
compensation data relating to the executives of these peer group companies is utilized to benchmark
the various elements of executive pay at the Company. The peer group list is reviewed annually to
ensure the selected companies remain a valid comparison based on the criteria noted above.
The Company does not explicitly consider the comparative performance of the peer group
companies when making executive compensation decisions. However, to the extent that the
compensation of the executives of these peer group companies is impacted by the performance of
their respective companies, the compensation data utilized to benchmark the Companys executives
will also be impacted.
The Company confirms that it will provide similar disclosure in future filings.
Executive Compensation, page 7
SEC Comment:
3. We note from your disclosure on page 8 that your compensation committee decided to increase the
base salaries of Messrs. Ireland, Reidy and Robertson in 2008 and to keep Mr. Stamens salary at
its 2007 level. In your response letter, please explain in more specific detail
Ms. Barbara C. Jacobs
August 17, 2009
Page 3
how your compensation committee reached those compensation decisions. Please identify the specific
factors that the compensation committee considered in determining each officers base salary in
2008 and explain how the company evaluated and weighed each factor. For example, please tell us
the weight the compensation committee assigned to Mr. Alsops recommendations regarding base salary
levels. Also, we note your disclosure that salary increases were based upon a review of
individual, business unit and/or departmental contributed and performance by your officers. Please
describe the specific items of corporate and individual performance that were taken into account in
making decisions regarding base salary levels. See Item 402(b)(2)(v) and (vii) of Regulation S-K.
Please confirm that you will provide similar disclosure in future filings.
The Companys Response
As stated in the Proxy Statement, the decisions made by the Compensation Committee with
respect to the base salaries of the Companys named executive officers for fiscal year 2008 were
made in the context of the Compensation Committees overall review of target total cash
compensation for the 2008 fiscal year. In its review, the Compensation Committees initial focus
was with respect to the appropriate level of target total cash compensation consisting of base
salary and an incentive cash bonus. The specific factors considered by the Compensation Committee
in its decisions with respect to the target total cash compensation of Messrs. Ireland, Reidy,
Robertson and Stamen are discussed below.
The primary factor considered by the Compensation Committee was the survey data provided by
Radford, which is described in detail in the Proxy Statement. In the case of Messrs. Ireland,
Reidy and Robertson, the survey data indicated that the target total cash compensation of these
individuals for fiscal year 2007 was significantly below that of the total actual cash compensation
of the executives with comparable positions at the peer group companies. As described in the Proxy
Statement, the Companys philosophy in designing executive compensation is to set target total cash
compensation around the median level of actual cash compensation of the Companys peer companies.
As to the specific components of target total cash compensation, the Compensation Committee
historically set cash incentive compensation at a higher percentage of target total cash
compensation than the Companys peer group. At the same time, base salaries were set at levels
lower than the Companys peer group. This philosophy reflected the Companys preference that
target cash compensation levels are only achieved if the Company performs against its goals.
As of the beginning of fiscal year 2008, the base salaries of Messrs. Ireland, Reidy and
Robertson were below the levels of comparable executives at the Companys peer group. Furthermore,
these executives incentive compensation targets did not fully offset the below market salaries.
Radford recommended that the base salaries of Messrs. Ireland, Reidy and Robertson be adjusted to
be competitive at the 25th percentile, consistent with the Companys executive
compensation philosophy. In the case of Mr. Stamen, his base salary had been recently adjusted
such that his base salary was competitive at the 25th percentile so no adjustment to his
base salary was recommended. As described below in response to SEC comment 4, in some cases, the
base salary adjustment did not result in the named executive officer achieving
Ms. Barbara C. Jacobs
August 17, 2009
Page 4
the target total cash compensation, which further resulted in an adjustment to such named
executive officers incentive opportunity.
In setting target total cash compensation for the Companys named executive officers, the
Compensation Committee also considered various other criteria such as individual performance;
levels of responsibilities; individual competencies, skills and contributions; functions performed;
internal compensation equity issues; and the Companys general financial performance. The weight
given each factor by the Compensation Committee varied with each individual.
The Compensation Committee also placed significant weight on Mr. Alsops recommendations
regarding target cash compensation levels, including base salary levels. Consistent with historical
practice, Mr. Alsop made recommendations to the Compensation Committee with respect to compensation
for other named executive officers. In doing so, Mr. Alsop considered the same factors described
above. Certain executives assisted Mr. Alsop in his proposals; however, such executives did not
play any role in setting their own compensation. Mr. Alsop either discussed his recommendations
with the Chairman of the Compensation Committee or had management present them at Compensation
Committee meetings.
The Company confirms that it will provide similar disclosure in future filings.
SEC Comment:
4. We note from your disclosure on page 9 that in April 2008 your Compensation Committee increased
the target incentive bonus of each of Messrs. Ireland, Reidy, Robertson and Stamen by between 4%
and 25%. In your response letter, please explain why the compensation committee decided to
increase the target incentive bonuses. Please identify the factors that the Compensation Committee
considered in making this change. See Item 402(b)(ix) of Regulation S-K.
The Companys Response
The decisions made by the Compensation Committee with respect to the base salaries and target
incentive bonuses of the Companys named executive officers for fiscal year 2008 were made in the
context of the Compensation Committees overall review of target total cash compensation for the
2008 fiscal year. The Compensation Committees reasons for increasing the target incentive bonuses
of the named executive officers were essentially the same as the factors considered by the
Compensation Committee in increasing the base salaries of certain of the named executive officers
as described in response to SEC Comment #3, which is incorporated into this response.
In particular, the Compensation Committee considered the survey data provided by Radford which
showed that the target total cash compensation levels of certain of its named executive officers
was significantly below the Companys philosophy of targeting total cash compensation around the
median level of actual cash compensation of the Companys peer companies. Consistent with the
Companys philosophy that the base salaries of its executive officers should be set at the
25th percentile of its peer companies, the Compensation Committee approved an increase
in the respective base salaries of Messrs. Ireland, Reidy and Robertson.
Ms. Barbara C. Jacobs
August 17, 2009
Page 5
Furthermore, consistent with the Companys philosophy that target incentive bonuses should be
set at a higher percentage of target total cash compensation than the peer companies, the
Compensation Committee approved an increase in the respective target incentive bonuses of Messrs.
Ireland, Reidy, Robertson and Stamen.
In setting the components of target total cash compensation, including the target incentive
bonus, for the Companys named executive officers, the Compensation Committee also considered
various other criteria such as individual performance; levels of responsibilities; individual
competencies, skills and contributions; functions performed; internal compensation equity issues;
and the Companys general financial performance. The Compensation Committee also placed
significant weight on Mr. Alsops recommendations regarding total cash compensation levels,
including the target incentive bonus. The weight given each factor by the Compensation Committee
varied with each individual.
Definitive Proxy Statement filed on April 10, 2009
SEC Comment:
5. We note that the proxy statement was not filed in preliminary form with the Commission. Given
that the proxy statement is soliciting proxies, in part, to fix the number of the companys
directors at six, it does not appear that the proxy statement qualifies under Rule 14a-6 for the
exclusion from filing in preliminary form. Please advise.
The Companys Response
The Company is a Massachusetts corporation. Under the Massachusetts Business Corporation Act
(the MBCA), the number of directors on the Board of Directors of the Company is determined from
time to time by the shareholders. The MBCA further provides that the number of directors last
approved by the shareholders may be increased or decreased by the Board of Directors without
shareholder approval. The commentary to the relevant section of the MBCA (Section 8.03) provides
as follows: The basic premise is that the determination of the size of the board of directors
should rest with the shareholders. But experience has shown, particularly in larger corporations,
that it is desirable to grant the board of directors some authority to change its size without
incurring the expense of obtaining shareholder approval.
Notwithstanding the power of the Board of Directors to fix its size, at the annual meeting of
shareholders and in connection with the election of directors, the Company must submit a proposal
regarding the size of the Companys Board of Directors for approval by the shareholders if there
has been a change in the size of the Board during the prior year or the Board is proposing such a
change at the time of the annual meeting. For example, if the size of the Board of Directors last
approved by the shareholders was six directors, but the Board has increased its size to seven
members and is nominating such seven members for re-election at the annual meeting, then
Massachusetts law requires that the shareholders approve the size of the Board as well as the
director nominees for such seats. Such approval does not require a change in the by-laws or other
organizational documents of the Company, and would not be required if the size of the Board had not
been altered during the year preceding the annual meeting.
Ms. Barbara C. Jacobs
August 17, 2009
Page 6
Rule 14a-6(a) provides that a preliminary proxy statement need not be filed with the SEC if
the solicitation relates to an annual meeting and the matters to be acted upon at the meeting are
limited to the election of directors and certain other enumerated matters. As indicated above, the
proposal regarding the size of the Board of Directors is directly related to the election of
directors occurring at the annual meeting. This is true even though a separate proposal was
included in the Proxy Statement, which was done by the Company to comply both with Massachusetts
law and Rule 14a-4(a)(3). Rule 14a-4(a)(3), commonly known as the unbundling rule, requires that
a form of proxy identify each separate matter intended to be acted upon, whether or not related to
or conditioned upon the approval of other matters. Thus, although the proposal regarding the size
of the Board of Directors is directly related to the election of the director nominees, the Company
included two separate proposals in the Proxy Statement and proxy card.
Moreover, as set forth in Securities Exchange Act Release No. 25217 (Dec. 21, 1987), the
underlying purpose of the exclusions in Rule 14a-6(a) is to relieve registrants and the Commission
of unnecessary administrative burdens and preparation and processing costs associated with the
filing and processing of proxy material that is currently subject to selective review procedures,
but ordinarily is not selected for review in preliminary form. The Company believes that, because
the proposal to fix the size of the Board of Directors is directly related to the election of the
directors as described above, the filing of only a definitive proxy statement with respect to these
proposals is consistent with the purpose of the rule.
Form 10-Q for the quarter ended February 28, 2009
SEC Comment:
6. You do not appear to fully address whether your disclosure controls and procedures, as defined
in Rule 13a-15(e) under the Exchange Act, are effective. The rule requires that the disclosure
controls and procedures be designed to ensure that information required to be disclosed by the
issuer in the reports that it files or submits under the Act...is recorded, processed, summarized
and reported, within the time frames specified in the Commissions rules and forms, and that they
also be designed to ensure that information required to be disclosed by an issuer...is accumulated
and communicated to the issuers management...as appropriate to allow timely decisions regarding
required disclosure. Please confirm, if true, that your disclosure controls and procedures for
the relevant annual and quarterly periods meet all of the requirements of Rule 13a-15(e).
Additionally, tell us how you intend to comply with this requirement in your future reports by
including a complete statement in your controls and procedures section, or alternatively, by
referring to the definition contained in Rule 13a-15(e).
The Companys Response
In response to the SECs comment, the Company submits that its disclosure controls and
procedures for the fiscal year ended November 30, 2008 and fiscal quarter ended February 28, 2009
met all of the requirements of Rule 13a-15(e). As disclosed in the Companys 10-Q for the fiscal
quarter ended May 31, 2009, the Companys disclosure controls and procedures did not
Ms. Barbara C. Jacobs
August 17, 2009
Page 7
meet all of the requirements of Rule 13a-15(e) as of the period covered by the report for the
reasons described therein. The Company confirms that in future reports, the Company will include a
complete statement with respect to its disclosure controls and procedures in accordance with Rule
13a-15(e).
* * *
If you have any questions regarding the Companys response, please feel free to call me
directly at (781) 280-4473.
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Very truly yours,
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/s/ Stephen H. Faberman
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Stephen H. Faberman |
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Associate General Counsel
Progress Software Corporation |
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cc: |
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Mr. Norman R. Robertson
James D. Freedman, Esq.
Mr. David H. Benton Jr. |